Thursday 8th February 2024 at 7.30pm

To be held virtually via Zoom

and streamed on Facebook Live

(This was postponed from Thursday 25th January use this link for further details)

  • Attendance

To register your attendance and/or ask a question in advance, please complete the following registration form. It takes just a couple of minutes to complete. FVS 2023 Attendee notice

  • Agenda

  1. Welcome and apologies
  2. Approval of FVS 2022 AGM minutes
  3. Chair and Finance Report (presentation)
  4. Approval of the Annual Report of the Board of Trustees and the accounts for year ending April 2023
  5. Proposed minor amendments to FVS Constitution:
  6. a) Replace Clause 16. Reappointment of charity trustees

Any person who retires as a charity trustee by rotation or by giving notice to the CIO is eligible for reappointment. A charity trustee who has served for three consecutive terms may not be reappointed for a fourth consecutive term but may be reappointed after an interval of at least three years.

with:

Any person who retires as a charity trustee by rotation or by giving notice to the CIO is eligible for reappointment. A charity trustee who has served for four consecutive terms may not be reappointed for a fifth consecutive term but may be reappointed after an interval of at least one year.

b) Replace Clause 28 sub clause (4). A copy of any resolution altering the constitution, together with a copy of the CIO’s constitution as amended, must be sent to the Commission within 15 days from the date on which the resolution is passed. The amendment does not take effect until it has been recorded in the Register of Charities.

with:

A copy of any resolution altering the constitution, together with a copy of the CIO’s constitution as amended, must be sent to the Commission within 15 days from the date on which the resolution is passed.

  1. Appointment of Independent Examiners
  2. Election of trustees
  3. Any other notified business

  • Voting Pack

FVS Annual Report 2023 The Accounts for FVS for Year 2022-2023 can be found on pages 18 – 20

FVS Constitution  Proposed minor changes to FVS Constitution as outlined in the voting form

Details of Independent Examiners – Menzies LLP

Trustee information Re-election of retiring board members

AGM Attendee Notice

Minutes of FVS 2022 Annual General Meeting (held via zoom on 19th January 2023)

  • Voting

Your vote is important, and we encourage all Members to vote in advance, regardless of whether or not you can attend the AGM. You will find above the complete voting pack which includes all the documents you will need when completing your voting form. Please complete no later than 12pm on Thursday 8th February to ensure that all votes can be counted.

Everyone is welcome to attend the AGM but only FVS Members are able to vote.

Should you wish to attend then please complete the form linked at the top of this page.

If you have any problems accessing the form or have any further questions, please email contact@familyvoicesurrey.org. Thank you.