Notice of the Family Voice Surrey Annual General Meeting (AGM) 2025

You are warmly invited to attend the Family Voice Surrey AGM for 2025 , which will be held online on:

📅 Monday, 27th April 2026
🕧 7:00 PM
📍 Online via Teams 

📝 Register Now:

Please register your attendance here: https://events.teams.microsoft.com/event/dd95880e-b015-43e5-bb21-b5fe0e1e2a2f@47850cc7-0029-456e-a39f-868909baf60b

*Please note that you must be a registered member to attend and vote at the AGM. Membership can be applied for when registering for the AGM 

 

Deferred AGM Business 

The 2024 AGM was unable to proceed as quorum requirements were not met, due to an inability to confirm the identity of a number of attendees in line with constitutional requirements. Accordingly, the outstanding business of the 2024 AGM will be presented and considered at the 2025 AGM.

 

Chairing of the AGM

To support the effective and impartial conduct of the meeting, the trustees have invited an independent chair with governance experience to chair this AGM.

This is to ensure the meeting is conducted fairly and in line with the CIO’s constitution.

John Wilson from Community Matters will chair the meeting, and I will present reports and contribute in my role as Chair of Family Voice Surrey.

 

Business of the AGM

The AGM will cover:

  • Approval of minutes of the last quorate AGM (08/02/2024)
    • Trustees’ Annual Report (2023–2024)
    • Annual Accounts (2023–2024)
    • Trustees’ Annual Report (2024–2025)
    • Annual Accounts (2024–2025)
    • Election and/or re-election of charity trustees
    • Appointment of independent examiner/auditor Menzies LLP
    • AOB

 

Questions and Participation

To ensure the meeting runs effectively and fairly for all members:

  • Members are invited to submit questions in advance to trustees@familyvoicesurrey.org by 5pm 23 April.
  • Questions should relate to the business of the AGM
  • Responses will be provided during the meeting or afterwards where appropriate

 

During the meeting:

  • The Chair will manage contributions in line with the constitution
  • The chat function will be managed to support orderly proceedings

Additional questions may be taken at the Chair’s discretion

 

Important Information

  • Only members of Family Voice Surrey are entitled to attend and vote
  • Each member has one vote
  • The quorum for the AGM is 14 members

 

Documents

The following documents are available:

 

If you are interested in becoming a trustee, we would welcome expressions of interest in advance of the AGM. Please email trustees@familyvoicesurrey.org by 22nd April. This allows us to have an informal conversation, provide further information about the role, and ensure candidates are well prepared.

If in the meantime you have any questions in advance, please contact: trustees@familyvoicesurrey.org

We value your ongoing support and look forward to sharing our progress, financial highlights, and future strategy with you. We look forward to shaping our future journey with you.
Warm wishes

Sally Allen
Chair, Family Voice Surrey