Following the ’24 AGM held on 9th December, the Trustees undertook a review of the meeting record in order to finalise the minutes. This review identified that the meeting did not meet the quorum requirements set out in the CIO’s constitution, as a number of  attendees  could not be verified with certainty.

Accordingly, the Trustees are unable to recognise the meeting as valid for constitutional purposes.

All resolutions that were tabled for the 2024 AGM will therefore be carried forward and included on the agenda for the next AGM. The 2025 AGM is scheduled to take place in March 2026.

The Trustees would like to thank everyone who attended the meeting for their time and engagement.

 

 

Invite to  Family Voice Surrey AGM – 9th December 2025

Dear Members,

You are warmly invited to attend the Family Voice Surrey Annual General Meeting (AGM) for 2024, which will be held online on:

📅 Tuesday, 9th December 2025
🕧 12:30 PM – 1:30 PM
📍 Online via Zoom (with Facebook Live streaming)

⚖️ Important Information

This AGM is being held later than the 15-month period set out in our constitution. We previously informed you of the reasons for this delay — primarily to allow time for thoughtful consultation, planning, and to ensure meaningful participation during a time of organisational restructure. We’ve kept the Charity Commission informed throughout this process.

We appreciate your patience and continued support as we work to ensure our charity is stronger, more sustainable, and responsive to the families we serve.

📝 Register Now

Please register your attendance by emailing here: yourvoice@familyvoicesurrey.org

Only members of Family Voice Surrey can vote, but everyone is welcome to attend.
Once registered, joining instructions will be sent to you ahead of the meeting.

📩 Submit Your Questions

We welcome any questions in advance. Please send them to: yourvoice@familyvoicesurrey.org

Date: Tuesday, 9th December 2025
Time: 12:30 PM – 1:30 PM
Location: Online via Zoom (streamed via Facebook Live)
Joining instructions will be sent upon registration

AGM Agenda

  1. Welcome and Apologies
  2. Approval of Minutes from the 2023 AGM
  3. Chair’s Report
  4. Finance Report
  5. Approval of the 2023–24 Annual Report and Accounts
  6. 2024 Highlights & Plans for 2025 – Progress to Date and how we’ve taken account of your feedback
  7. Appointment of Independent Examiners
  8. Any Other Notified Business
  9. Close

Please note: Trustee elections will not take place during this AGM. These will be deferred to the 2025 AGM planned for the end of March 2026, to allow for a smooth transition as we embed our organisational changes and onboard the new Steering Group.

 

📂 Access the AGM Papers

AGM papers, including:

🙋‍♀️ Want to Get Involved?

Our trustee recruitment is always open, and we’d love to hear from you. If you’re interested in getting involved or joining the Steering Group, visit: Trustee-Recruitment-Pack.pdf

We look forward to welcoming you to our AGM and thank you for being part of the FVS community.

Warm regards,

Sally , Sarah, Andrew and Amie (Trustees)